Members present: Marianne Houlne, Bill Smiley, Joan Jahraus, Heather Blyth-Foss, Allison McClane, Helen Woods, Shanna Mosher, Debbie Tombs, Darlene Buckley, and Sheryl Tack.
Meeting called to order at 0912.
President Debbie:
Needs nominations for 2006 President-elect.
Treasurer Shanna:
Shanna discussed tax information concerning PNWSGNA. PNWSGNA had been using an expired tax ID number; Shanna now has a current ID number. This number is for a 5013C (non-profit) organization and needs to be given to all our vendors. Shanna suggested that we pay an accountant to check over our financial records every few years. The board members passed this motion. She reminded the board that new papers have to be filed with the IRS every time a new treasurer is elected and that SGNA does not give any regulations as to how long tax information records need to be kept. The dishonesty bond was increased to $50,000.00 and will cover all board members.
CD account $12,327.51
Checking account $5,549.07
Savings account $14,156.29
Education savings account $519.07
Web Coordinator Bill:
Reminded board members to submit newsletter articles before May 9th. These articles should focus on the Fall conference. Bill continues to update the website and will put a hard copy of the newsletter on the web site. The cost for streaming video on the web site is $10.00/ month plus $65.00/ hour if the board decides to try it. Overall, PNWSGNA is saving money with Bill entering information on the web site. Bill also suggested making business cards for all board members. Debbie will make a sheet of cards for each member if members send her information.
President-elect Heather:
Certification exam to be held Sunday, October 16th at the Embassy Suites hotel. PNWSGNA will make it a tradition to schedule the Fall conference to coincide with the certification exam. Marianne discussed making requests for the testing site and the fact that if a site is not already scheduled then an extra fee is applied. Heather thinks PNWSGNA should send cards to non-certified members; Boston Scientific may cover the cost of these cards.
Vendor Sponsor Co-chair Marianne:
Discussion of SGNA certification prep course in July. Doris Barnie is scheduled to conduct this course and PNWSGNA must cover her costs for flight, hotel, etc. Wilson Cook will sponsor food for the course. Heather will check into scheduling the course in a conference room at Valley Internal Medicine. Debbie has already received requests for the course. Marianne also discussed the need for education opportunities for techs such as a breakout session at the Fall conference and advertising for tech certification.
Membership Chair Allison:
Suggestions for membership drive- send a letter to or call all hospitals/clinics in our region. Allison to work on a brochure/flyer. Bill to acquire an updated list of these facilities. Allison will also update certified vs. non-certified members.
Vendor Sponsor Sheryl:
Updated letter to vendors regarding Fall conference. Sheryl also sends personal e-mails to all vendors. Heather suggested creating a vendor feedback/evaluation form.
Education Committee
Cathi is not present, so Debbie explained the education fund and the education committee.
June Conference in Boise
Board members are encouraged to attend-PNWSGNA may be able to cover some of the costs of the conference. The board meeting may be conducted at the conference if more than six board members are present.
Directors at Large
Bill would like more input from the Directors at Large-invite them to attend a board meeting, encourage them to attend conferences, and define their responsibilities. PNWSGNA may be able to pay for some of their expenses to attend. Debbie to e-mail the Directors.
Scholarship Chair Joan:
Discussion of scholarships and need to update leadership handbooks.
SGNA National Conference
List made for regional night duties. Debbie discussed the fishing pond idea for regional night; members to wear fishing outfits. Ideas discussed for prizes.
Website
More vendor information is needed. Suggestion for paid advertisement sites. Also discussed need for list of locations and other details of board meetings so more members may attend.
